How to Install Vending Machines in Hotels
A step-by-step guide for hotel managers looking to add vending services, from placement to partnerships.
Back to Vending for Hotels Resources
A step-by-step guide for hotel managers looking to add vending services, from placement to partnerships.
Back to Vending for Hotels ResourcesHigh-traffic areas like lobbies, guest floors near elevators, and pool entrances are ideal for placing vending machines. These locations ensure visibility, accessibility, and increase the chances of consistent usage, boosting guest satisfaction and revenue.
Place machines near elevators or lobbies for maximum visibility
Contactless vending supports 24/7 guest convenience and hygiene
Combo machines help hotels save space while offering variety
Installing vending machines in hotels is a straightforward process when approached with the right strategy. Start by evaluating high-traffic areas within your property such as the lobby, guest floors near elevators, pool entrances, or fitness room corridors. These spots provide visibility and convenience, making them prime real estate for generating steady vending usage.
Next, consider which types of machines will best serve your guests. Combo machines offering both snacks and drinks are popular for space-saving and variety. If your property serves health-conscious or long-stay guests, you might include glass-front machines with healthy options, or even AI-powered coolers that offer shelf-stable meals. Touchless payment features are also a must, allowing guests to buy items easily without digging for change.
Once you've determined placement and preferred products, the next step is vendor selection. Partner with vending operators who provide reliable service, modern equipment, and regular maintenance. Vending Exchange connects hotels with local vending providers who install, deliver, and service machines at no cost to qualifying locations.
Installation typically takes less than a week. Vendors will assess the space, install the machine(s), and set up inventory based on your guest profile. Most vendors also offer telemetry services, which let them monitor inventory remotely and schedule restocking before anything runs out.
For a smooth experience, choose vendors with a proven track record in hospitality settings. They’ll understand the need for quiet equipment, professionally-stocked displays, and guest-centric product selections that match the demographics of your hotel clientele.
If your hotel is exploring improved vending options or replacing outdated service, you’re not alone. Many properties are upgrading from unreliable machines with expired stock to smart vending systems that boost convenience and guest satisfaction. For example, college housing managers now rely on connected vending for their residents, while manufacturing sites are turning to touchless vending to keep workers safe and energized.
If you're exploring vending options for your business, Vending Exchange can help simplify the process. Delivery, Installation and Equipment is provided at no cost to you - vendors provide the machines, keep them stocked, and handle all servicing. Whether you need a provider or full-service management, just fill out the form on this page to get started.
A local vendor typically services one machine or location, whereas a vending management company oversees operations across multiple vendors and locations. They handle vendor selection, performance monitoring, and customer service escalation.
At minimum, you need a reliable machine (combo or drink/snack-only) and access to electricity. Optional telemetry features help with real-time inventory and restocking.
No. Vending Exchange connects hotels with qualified local operators. We are not a vending operator, but we partner with experts who handle day-to-day service.
Usually yes. Vendors typically tailor product selection based on your customer base and feedback, offering snacks, drinks, or healthier options on request.
Yes, vendors take care of restocking, cleaning, and repair. You don’t need to worry about day-to-day servicing.
Yes, some vendors offer a revenue share or commission to the property for hosting machines in accessible areas.
Most vendor agreements include a service contract with term length and expectations. Vending Exchange ensures terms are property-friendly.
Most modern machines use cellular telemetry and don’t require local internet access, but Wi-Fi-capable models are available if preferred.
Yes, many properties opt for multiple placements, such as lobby, fitness center, and guest floors. Vendors will assess each location’s viability.
Guests can contact the vendor directly via the phone number or service sticker on the machine for fast resolution or refunds.