Cost of Office Coffee Service
Understand pricing for office coffee service based on machine type, frequency, and office size.
Back to Office Coffee Services Resources
Understand pricing for office coffee service based on machine type, frequency, and office size.
Back to Office Coffee Services ResourcesOffice coffee service generally ranges between $0.50 to $2.00 per employee per day, based on your machine type, drink selection, and service frequency. Offices with high staff volume often see discounted per-head pricing from vendors.
Costs vary by machine type, size, and service level
Larger offices benefit from volume-based pricing models
Most vendors offer free delivery and maintenance
When budgeting for office coffee service, it’s important to understand that pricing depends on a few key variables: number of employees, machine type, and how frequently products are restocked. The good news is that in most cases, the actual coffee machines and installation are provided at no cost to qualifying locations. Vendors typically recoup expenses through product sales and service agreements.
For average-sized offices (30 to 100 employees), expect to spend between $150 and $500 per month on coffee products. Smaller offices may spend under $100, while larger setups with multiple floors or departments could exceed $1,000 monthly. Some machines use traditional brewing pots, while others offer single-cup or bean-to-cup brewing systems, each with a different price structure. Single-cup brewers cost more per cup but offer variety and minimal waste.
Most vendors offer a pay-per-product model—where you only pay for what your office consumes. That means no capital investment for machines, and servicing is typically included. If you opt for premium coffee brands, creamers, stir sticks, and paper goods, costs may rise slightly, but bulk purchasing and regular service plans help offset the price. Offices prioritizing eco-friendly or specialty options should also account for slightly higher price points.
The delivery frequency also plays a role. Weekly restocking will naturally cost more than bi-weekly for the same volume. However, higher-frequency service ensures freshness, fewer product outages, and waste reduction—especially critical for high-traffic areas. Locations with consistent usage can benefit from managed solutions, ensuring steady stock levels with minimal oversight.
It’s worth noting that some vendors also provide snack and beverage vending alongside coffee, which can be cost-effective when bundled. Custom solutions—like branded machines or unique layouts—can sometimes carry additional fees, especially in premium office environments.
Looking into coffee solutions for your office? Vending Exchange makes it simple. Vendors deliver and install the equipment, keep everything stocked—from coffee and cups to lids, stirrers, and creamers—and handle all servicing, all at no cost to qualified locations. You simply pay for the products consumed. Whether you're looking for a dependable vendor or full-service coffee management, just fill out the form on this page to get started.
Monthly costs vary, but most offices spend between $150 and $500 depending on size, machine type, and restocking frequency.
Yes, most vendors provide coffee machines and equipment at no cost to qualifying locations as part of the service agreement.
No. Maintenance and restocking are typically included in the per-product pricing or bundled into a service agreement.
Yes, vendors usually offer choices such as drip brewers, single-serve, or bean-to-cup machines based on your office’s needs and usage.
For small offices, single-pot brewers with standard coffee blends are usually the most budget-friendly option.
Restocking frequency depends on your usage but usually happens weekly or bi-weekly to ensure freshness and availability.
Yes, many vendors offer organic or fair-trade coffee, compostable cups, and sustainable stirrers and lids for slightly higher costs.
Typically no. Office coffee service usually includes free equipment and installation under a service agreement paid per use.
The per-cup cost depends on brew method, brand selection, and whether accessories like cups and creamers are included.
Larger offices often benefit from volume discounts, efficient bulk delivery, and more advanced machines to support higher demand.